Online Application Management
Total control from enquiry to enrolment.
Easily Accessible
- View your childrens’ application progress, events, messaging and make admissions payments across all children in one place.
Streamlined and Organised
- Conveniently submit all required documents, at every stage of the admissions and enrolment process, directly via the checklist.
Highly Effective Communication
- Communicate with the school directly from the parent dashboard, with a clear record of your previous communication trail.
Streamlined Re-Enrolment
Manage re-enrolment in a few easy steps!
Secure One-Click Login
- Parents appreciate a smoother process with one click to securely login and fill forms online.
Fast and Efficient
- Families can confirm for multiple children at once and forms are pre-filled with existing information to streamline the process.
All-in-One Process
- Re-enrolment fees can even be collected online for an all-in-one process.
Customisable Online Forms
Complete flexibility at your fingertips.
Anywhere, Any Time
- Parents can easily apply from anywhere in the world at any time using online forms in OpenApply.
Unlimited Forms
- From applications to health forms to course selection, an unlimited number of forms can be created in OpenApply and used for any part of the application or enrolment process.
Customisable Checklists
Robust and dynamic checklist functionality.
Awareness and Transparency
- Checklists can be customised by application status and programme meaning parents are always aware of their next steps reducing time and stress in the process.
Process Continuity
- Parents can upload files, schedule tours and interviews, fill forms directly from the checklist and watch as their application is completed in real time!
Family Communication
A consistent and user-friendly communication experience.
Individual and Bulk Emails
- OpenApply offers both individual and bulk email communication with families directly from the system.
Templates and Multi-lingual Capabilities
- Templates and multi-lingual capabilities make for a smooth and easy communication process that is transparent for all parties involved.
Payments
Hassle free, reliable payments.
Payment Integrations
- OpenApply partners with popular online payment providers such as Stripe, CyberSource, and PayPal to accept online payments of application and admissions related fees in over 110 different currencies.
Reporting and Tracking
- Finance team members can access the Payments area and export reconciliation reports for smooth tracking and consolidation of information.
Event Registration
Effortless event sign-up and management.
Quick, Flexible, Convenient
- Parents can easily sign up for tours and open days based on a customisable schedule removing tedious admin work from the admissions office.
Calendar Integration
- Track events on the admin calendar and integrate it with your personal Google Calendar, iCal or Outlook account.
Advanced Messaging
A more personal and effective approach.
Streamlined Communication
- Easily communicate with schools directly from the parent dashboard, with increased visibility and context due to the previous communication trail.
Document Sharing
- Quickly and easily share any other documents or items with the admissions teams directly through messaging for your whole family.
Notifications & Reminders
Creating a fluid, proactive and efficient admissions process.
Keeping Parents Engaged
- Automate personalised notifications to reduce admin work and keep parents engaged throughout the enquiry process
Automate Re-enrolment
- Complete elimination of manual process required by the school to send notifications, saving 10+ hours manual work on average.
Personalised Parent Account
Empowering parents to focus on what's important.
A Robust Parent Dashboard
- Parents can view applicant progress, events, messaging and make admissions payments across all children in one place.
Age-to-Year Validation
- Reduce unnecessary communication via eliminating confusion surrounding grade level selection when applicants have resided in countries with different academic systems. Applicants are either suggested or placed into the relevant grade level based upon their date of birth and the academic year they are applying to.
Supplementary Forms
- Fields prepopulate so parents do not need to enter the same information on multiple occasions.
Chinese Language Support
A fully bilingual parent interface.
Simplified and Traditional Chinese
- OpenApply supports data entry in both simplified and traditional Chinese and provides a full bilingual parent interface that is responsive to mobile.
Comprehensive Bilingual Functionality
- The bilingual interface includes all forms and checklists meaning both local parents and those from abroad can easily apply from any device at any time.
WeChat Integration
- WeChat integration means families can submit enquiries and schedule tours directly from their WeChat account to get the process moving quickly. Schools can choose to use a Chinese interface with WeChat as well, meaning OpenApply is easily accessible to Chinese parents any time and anywhere.
Optimised for China
An online admissions advantage for the competitive chinese market.
Smooth Application Experience
- Local integrations and bilingual support make it easy for Chinese parents to apply online from any device. Providing a smooth application experience for Chinese parents and schools is currently a top priority
Localised Features
- OpenApply is committed to expanding its support of localised features, having rolled out a WeChat integration and Chinese parent interface to allow schools to more easily interact with local families.
Ongoing Expansion
- Upcoming plans include integration with Alipay and WeChat pay as well as hosting Chinese accounts locally in China.
Other Features